How to Digitise Your Certificates: A Complete Guide to CredSure

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Looking to transition from traditional paper certificates to digital certificates for your educational program? If your institution is on the cusp of change and needs a little guidance, this article is what you need. This comprehensive guide to digitising your educational certificates will help your institution transition to the digital era effortlessly. 

In today’s competitive world, equipping your learners with the best tools available is just as important as imparting knowledge. And one of those tools is digital certificates. A study by Wonderlic1 showed that over 80% of employers prefer digital credentials as a way to validate candidates. 

Considering the advantages of having digital certificates for your learners, there’s no reason for you not to make the transition. This article will provide a comprehensive understanding of the need to transition as well as a step-by-step guide on how to digitise the certificates issued by your institution.

Why Transition To Digital Certificates?

Digital certificates offer many advantages to both your institution and your learners. Here’s a brief overview of the advantages and how digital certificates can help each side.

How Digital Certificates Help Institutions

1. Ease Of Management

Transitioning to digital certificates will enable your institution to manage all your certificates from a single platform. From this platform, your institution can not only issue certificates but do so much more. For example, your institution can view detailed information about a certificate, know how many were issued and even edit the design of a certificate.

2. Integration With LMS

Many educational institutions are digitising their educational programs and incorporating a learning management system to enhance the learning experience. An LMS by itself is very useful, but integrating it with digital certificates will enable your institution to automate the issue of certificates. This will save a considerable amount of resources for your institution.

3. Bulk Issuance Of Certificates

Depending on the platform your institution is using to issue digital certificates, there is a possibility of enabling bulk issuance of certificates. This means that your institution can issue multiple certificates with a click of a single button. Further integration with an LMS will make this process even more efficient.

4. Maintain Authenticity

One issue all educational institutions face is the forgery of certificates. The higher the renown of your institution, the higher the chances of individuals using fake certificates under your institution’s name. Digital certificates help combat this issue by anchoring the certificates on the blockchain. This means that all the certificates issued by your institution will be 100% secure and instantly verifiable.

5. Lower Costs

Traditional paper certificates are expensive. Apart from the cost of raw materials like paper and ink, the cost of printing, storage and logistics make them expensive. By transitioning to digital certificates, your institution can cut down on all of these expenses and focus your resources on enhancing your educational programs.

6. Improved Brand Image

Having digital certificates will give your institution an edge over your competitors. Technological advancements and a willingness to provide career advancement tools will always be appreciated by your learners.

How Digital Certificates Help Learners

1. Ease Of Access

Digital certificates, due to their nature as digital entities, can be stored and accessed through online means anytime, from anywhere across the globe.

2. Instant Verification

Any organisation your learners join can instantly verify the authenticity of the digital certificate. This will help your learners showcase their skills, knowledge and achievements more effectively and give them a competitive edge in the hiring process.

3. Increased Shareability

It is very easy to share digital certificates. It can be done through social media, email, instant messaging, or any other means of communication. This will greatly improve the employability of your learners.

4. Enables Micro-Credentialing

Due to their inexpensive nature and their easy integration with LMS, digital certificates are a great way to enable micro-credentialing. This will allow your learners to receive certificates for individual skills and courses they learn. With this, your learners can focus on learning the right skills to advance in their chosen careers.

5. Career Advancement

As mentioned at the beginning of this article, employers increasingly prefer digital credentials as a means to validate candidates. That, coupled with the other advantages of digital certificates, will help your learners easily advance in the career of their choice. 

These advantages paint a very clear picture. Your institution, as well as your learners have a lot to gain by transitioning to digital certificates. The next section of this article will show you how to make this transition.

How To Digitise Your Institution’s Certificates

Digital certificates are not just a digital version of traditional paper certificates. They offer all the functionality of traditional certificates but come with many other advantages. To fully realise these benefits, follow these steps:

1. Establish Goals And Formulate Guidelines

This is a simple step if your institution is already familiar with issuing certificates. The goal here is to build a foundation for the next steps. What is the goal of digitising your certificates or the key focus? What is the process through which your learners can earn digital certificates? These are the questions that need to be answered first before moving on to the next stage.

2. Communicate With Stakeholders

An educational institution, like any organisation, has many stakeholders. Many will be affected by the decision to transition to digital certificates, from the board members to the teaching staff to the learners themselves. It is important to provide everyone with an opportunity to raise their concerns and bring forth ideas that can enhance this process. Bringing industry experts to ensure that the program follows industry standards is also a necessity.

3. Select A Platform

The capabilities of your digital certificates and the benefits they bring to your institution depend on which platform you choose to partner with. Know what your institution is looking for and select a platform that best fits your needs. The last section of this article will provide a detailed description of how such a platform works.

4. Set Up The System

Once your institution has selected the platform, the next step involves communicating your needs and helping them build a system that is perfect for your institution. This could involve integration with your LMS, establishing guidelines for expansion, additional features, etc.

5. Train The Staff

After the system is set up, the next step is to train your staff to effectively utilise this system. This involves giving them the necessary knowledge about digital certificates and the advantages they provide to your learners. As they are the first point of contact with your learners, it is crucial that they have the necessary information to address any issues faced by your learners.

6. Monitor And Maintain

Seek feedback from the stakeholders and search for avenues for improvement. Analyse the necessary metrics and find out what your institution can do to enhance your learners. A system under constant evolution is always better than a seemingly perfect system.

Out of all the steps needed to digitise your certificates, the most important step is choosing the right platform. To understand the importance of this step, take a look at how CredSure can help your institution digitise your certificates.

CredSure: Redefining The Future Of Credentialing

CredSure is a digital credentialing platform with extensive experience in helping educational institutions, and other organisations transition to digital certificates. With these experiences, CredSure has evolved to become the perfect platform to help your institution digitise your certificates.

After signing up to CredSure and selecting a plan that best fits your requirements, you can follow these steps to digitise your certificates:

1. Add Course Details

CredSure’s platform lets your institution add information about every course and educational program it provides. Integrating your institution’s LMS will simplify this process. One benefit of this platform is that your institution can track how many certificates are issued for each course or program and get detailed statistical information about them.

2. Provide A Design With Dynamic Components

CredSure’s support team is always ready to assist your institution in issuing digital certificates. Just provide a document with your preferred design and define the dynamic components required. Your institution can also use the default templates provided by CredSure’s platform for ease of use.

3. Establish Communication Guidelines

CredSure’s platform allows your institution to customise all the information that goes out with each certificate. These include:

Email Template

Customise the content of the automated email sent to each recipient. Your institution can even choose the sender’s address.

Social Sharing

The platform allows you to pre-define a template when a recipient chooses to share their digital certificate on social media. This is a great way to increase your institution’s brand presence.

Public Verifier Page

This is the page one visits when they scan the QR code that comes with each certificate or click on the “verify digital certificate” link. Your institution can customise the content of this page, add detailed information about the course or even provide a direct link to your institution’s course catalogue. One additional feature of CredSure’s platform is that it enables your institution to bring personalised branding to this page, including the web page’s design and domain.

4. Start Issuing Digital Certificates

CredSure’s platform enables your institution to issue digital certificates in three ways.

Automated Issue

If your LMS is integrated with CredSure’s platform, the entire process of issuing digital certificates will be automated and require no manual input.

Single Issue

Your institution can issue a single digital certificate to a specific recipient by selecting “issue digital credential”. The platform will require details like the recipient’s name, course, email address, and any other information to populate the certificate.

Bulk Issue

CredSure allows your institution to issue digital certificates in bulk. Just download the template from the platform, fill in the details and upload the file back to the platform. The maximum number of recipients depends on the pricing plan your institution selects.

Digitising your certificates is effortless with the right partner. Platforms like CredSure provide comprehensive solutions for designing, issuing and managing digital certificates. This will help your institution efficiently transition to digital certificates.

In conclusion, digitising your educational certificates offers a plethora of benefits, from streamlining administrative processes to enhancing security and accessibility for certificate recipients. By carefully considering the aforementioned factors and following a systematic implementation approach, your institution can embark on a successful journey towards digital transformation. Embrace innovation, empower your stakeholders, and unlock new opportunities with the help of digital certificates.


Ready to start your digital certificate journey? Book a demo with CredSure today!

Sources

  1. Wonderlic

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